Stepping Stones Care Arizona


Thank you for choosing Stepping Stones Care as your agency to serve individuals with developmental disabilities.


You will be working with members in the community and in their homes delivering services approved by the State of Arizona. Members will be of various ages, genders, and backgrounds. For each member you work with you will be given a maximum amount of hours for each service to provide. It will be up to you and the member/ member representative to make a schedule that works for both parties.


The services you will be providing are:


Habilitation


Habilitation Services prepare individuals with developmental disabilities to live more independently in the community through learning and developing new skills, abilities, and behaviors. Common areas for training include: self-care, communication, socialization, safety, physical and emotional expression, pre-vocational skills, leisure activities, and problem solving. A trained Direct Care Worker who works one-on-one with the member based on goals and outcomes determined by the individual and his/her Planning Team, provides the service. Parents and guardians can often be trained to provide Habilitation to their adult children.


Habilitation Pay Rate $12.00-$14.00 per hour based on experience and clients


Respite


Respite services are care services provided to the member during which they do not work on specific goals, but rather enjoy leisure time. Caregivers are supervising the client in the client's home or the community, and engage in activities with them.


Often, clients receive both of the above-described services from the DDD, and it is the caregiver’s responsibility to record worked hours for these services accordingly and in a truthful manner.


Respite Pay Rate $10.25-$12.50 per hour based on experience and clients


Some members receive multiple services from the DDD.


WHAT TO EXPECT WHEN APPLYING TO STEPPING STONES CARE


Before scheduling your interview be sure to complete all the forms and be ready to hand them in all at once. Apply in person so that we can meet you face to face and get a better chance to get to know you. This will help us better match you to a potential client.


Complete the application and submit any documentation listed on the checklist. Some of the forms are state forms and will need to be downloaded. We will need documentation on certifications. If you do not have certain certifications do not worry, we will train you!


Our staff will start searching for clients in your area that are most likely to be a good match based on you search criteria and availability.


When a client is found we will call to inform you and see if you are interested.


If the client seems to be a good fit you will need to give the parent or guardian a call for a phone interview. If you and the guardian feel it will be compatible then you will set up a face-to-face meeting with the family.


After the face to face meeting you will decide if you are interested in providing services and the guardian will decide if you are the right match for their loved ones. Remember the family has a choice whether or not to use you as their service provider.


If the family selects you as their service provider they are to call the Stepping Stones Care office and inform the staffing coordinator they are ready to receive services from you. Additionally the guardian will inform the support coordinator that they have selected you.


Before providing any services you must have all the required training for that service.


You MUST COMPLETE these forms and SUBMIT them along with copies of any current certifications and credentials you already have. The following are included in this packet for you to submit.


Application Caregiver

Pairing Questioner

Criminal History Self Disclosure Affidavit

(W-4) Employee Withholding Allowance

(A-4) Employee’s Arizona Withholding Election

(I-9) Employment Eligibility Verification


Stepping Stones Care LLC

15333 N Pima Rd #305

Scottsdale, AZ. 85260


Office Information


Office Phone 602-529-CARE 602-529-2273

Fax 480-304-3752

On Call Staff 602-529-2273

Regular Office Hours Monday-Friday 9:00-5:00


Payroll Time Sheets are due on the 5thst and 20th of every month. They are to be printed from our online timecard system DDReports and signed by both you and the members you serve.


Time sheets must be faxed or hand delivered to the office on the specified days by 12:00 noon on due date or anytime before. If you are unsure about whether or not the fax was received please call the office at 602-529-CARE.


Please mail or hand-deliver the original time sheets to the office at the end of the month. Make sure they include signatures of the responsible person as well as yourself. Postage paid envelopes will be supplied.


Do Not fax Habilitation Reports, or Respite Daily Notes. Mail or hand-deliver them to the office with your original timesheets at the end of the month.


Instructions for Time Sheets and Reports


Be aware of the amount of hours authorized by the DDD for each client and each service. If you go in excess of what is allowed by the State you will not be paid for those hours. A description of allowable hours can be seen each time you log into your timecard.


Complete the time cards and reports as shown on the example page, “Online Timesheets with DD-Reports,” in a legible fashion using only black ink for signatures. Once signed you must mail into the Stepping Stones Care office using the postage paid envelopes to be paid. Original Documents with original signatures must be received by 12:00 noon on the 5th and the 20th of each month. Be sure to keep all sheets confidential, not to expose any client information per HIPPA act.


Do not falsify date of service or times. Any overlapping times with other service providers will be cause of concern.


All times are calculated to the quarter hour.


3:00-4:00 = 1.00 hours

3:00-4:15 = 1.25 hours

3:00-4:30 = 1.50 hours

3:00-4:45 = 1.75 hours


DD-Reports will automatically total the hour that you input. The guardian or responsible person, as well as yourself, will sign at the END of the billing period before mailing or delivering the documents to Stepping Stones Care.


We may hold checks until we receive original signed notes and Habilitation reports. Billing and Pay Dates 2016-2017 All time cards should be turned by the 5th and 20th of each month. If the 5st or the 20th should fall on a weekend or holiday turn in time cards on the next business day. Paychecks will be mailed or sent by direct deposit within 3 days.


Simple Payroll


First Pay Period 1st-15th of the Month


The last day of the period includes the 15th


Have guardians sign the timecards and submit by 12:00 noon on the 20th


Do not submit Habilitation Reports or Respite Notes until after next pay period


Direct deposits will occur by the 23rd


Second Pay Period 16st-31st of the Month


The last day of the period includes the 31st or last day of the month


Have guardians sign the timecards and submit by 12:00 noon on the 5th


Please submit Habilitation Reports and Respite Notes with original signatures with this pay period’s time card


Direct deposits will occur on the 8th




Helpful ways to ensure your payroll is on time


The only way the payroll department will issue payment is if timecards with original signatures are received on time


You may mail-in timecards using our prepaid postage or hand deliver to our office listed below.


Many ways so that you do not have to make extra trip to have guardians sign timecards


Schedule accordingly so that you are working with member within a day or two of pay period ending.


Input hours ahead of time and pre-print your timecards on or before the last day of the pay period. You may bring them with you anytime to have guardian’s present signatures.


With permission from the member print timecards in the member’s home before you leave for the last day of the pay period


Fax or email timecards to member to sign and submit. We will be happy to provide them with postage paid envelopes. You will also need to submit a copy with your signature.


Stepping Stones Care will be happy to help you print timecards with advanced notice. You must call ahead to have documents ready for pickup at our offices located at:


Stepping Stones Care LLC

Regus Corporate Offices

15333 N. Pima Rd Suite 305

Scottsdale, AZ. 85260




Stepping Stones Care LLC Pay Rates


Starting Pay Rates


Habilitation (HAH) $12.00

Respite (RSP) $10.25

Respite X group rate of 2 $6.25/hour for each client

Respite X group rate of 3 $5.00/hour for each client

Habilitation X group rate of 2 $7.00/hour for each client

Habilitation X group rate of 3 $6.00/hour for each client

RSD (respite daily) $7.95/hour per client

RSD (respite daily) X group rate of 2 $4.60/hour per client

RSD (respite daily) x group rate of 3 $4.12/hour per client

Administration Pay Based on Experience


Stepping Stones Care LLC

Credentialing


All employees providing direct care must complete the following


Level 1 Fingerprint Card $67

CPR $25

First Aid $25

Habilitation Certificate (Skill Building and the ISP Process) $25

Article 9 Certificate $25


We recommend looking at the schedules for the following training program and choosing your time. Make sure you contact the training provider directly to register.


Maguire Consulting (3 Locations)

737 West Guadalupe Road Suite 114, Mesa, AZ 85210

15396 N. 83rd Ave Suite A100, Peoria, AZ 85382

2320 N. 20th Street, Phoenix, AZ 85006

Maguire Consulting & Publications LLC:

480-236-8811


Employees can see a schedule of the classes offered under:


http://www.maguireconsulting.com/class-schedules.htm


Fees for Article 9 training and Habilitation Certificate will be reimbursed by Stepping Stones Care. Stepping Stones Care will cover the cost of renewing all certifications of existing employees who have been with the company 12 months. The cost of the Fingerprint Card will not be reimbursed.


Fingerprinting Process


1. Obtain Level 1 Fingerprint Form from DPS (602-223-2279) or from Stepping Stones Care. You may also call DPS to check status of your fingerprint application.

2. Take fingerprint form to fingerprinting service such as UPS store, Police Station, Arizona Live Scan, or Scottsdale fingerprinting. Locations are listed below

3. Complete the Application for Fingerprint Clearance Card (Box to be checked is DES-DDD/HCBS)

4. Get a money order for $67

5. Make copy of money order 6. Mail fingerprints, Form, and money order to the address provided on envelope.

7. Send carbon copy of form and copy of money order to Stepping Stones Care to let them know it has been submitted. Processing can take 4-6 weeks


Training Sites Practical Training Solutions

CPR/First Aid/Article9/Habilitation

480-680-7950


Heart Savers

CPR/First Aid

East 480-998-5193

West 623-889-3313


ACE Training 623-932-7979


Arizona Watchdawg

505-600-1775

www.azwatchdawg.com azwatchdawg1@gmail.com


Sabrina Martinez

Private trainer for certifications

480-241-8109

breeniemimi@gmail.com


* Stepping Stones Care does not pay for training up front but will reimburse the cost of training after 90 days providing service with the company. You must retain your receipt and Stepping Stones Care will reimburse classes at the rate of $25 per training class. Cost of the fingerprint card will not be reimbursed.


Fingerprinting Services


UPS Store Valley wide


Most provide fingerprint services for a $19.95 fee. However, you still must send fingerprints to DPS for additional $67. Processing can take 4-6 weeks

www.theupsstore.com


Scottsdale Fingerprinting Service

9393 N. 90th St. #121

Scottsdale, AZ

480-704-3318

www.scottsdalefingerprinting.com

They offer fingerprinting for a $15 fee. However, you still must send fingerprints to DPS for additional $67. Processing can take 4-6 weeks


Arizona Live Scan Digital Fingerprints

2432 W Peoria Ave

Phoenix, AZ. 85029

602-246-3444

www.arizonalivescan.com

Most provide fingerprint services for a $19.95 fee. However, you still must send fingerprints to DPS for additional $67. Processing can take 4-6 weeks


Questions and Answers


(Q & A) Will I need a computer?


Time tracking and payroll is done with an online system called DDreports. You can access DDreports on a computer or smartphone with internet access. If you do not have a computer you can use public library computers free with a library account. You can also print documents at most libraries for a minimal charge per page. Large Documents such as this application can be completed with PDF filler and submitted electronically to conserve resources.


Will I need a printer?


You will need a printer to print and submit your application, print and submit timecards, as well as your Respite notes and Habilitation forms. You will be required to print your timecard in order to have the parent or guardian sign and initial before it is submitted to us. Timecards with the “wet signature” must be submitted by mail or hand delivery within by 12:00 noon on the 5th and 20th of each month.


Why am I required to print my own documents?


We can pay our employees better because we cut down on expensive overhead such as extravagant offices, additional office staff, and printing. Living in the digital age allows us to work from the community where our clients and providers live and work. If you don’t have these accessories there are a variety of ways to operate. Please ask if you need assistance.


If I don’t have a computer or printer what shall I do?


Most public libraries offer free access to computers with Internet service to holders of a library card. Most libraries also offer printing and fax service with a minimal charge per page. There are also many office supply companies and business stores that offer printing services. Some suggestions might be Staples, Copy Max, Office Max, UPS Store and FedEx.


Can I submit my certifications, credentials, and documents by taking a photograph with my smart phone and sending them by text or email?


Yes, some documents can be sent in by picture text or email. Training certificates, fingerprint cards, CPR/First Aid cards, ID cards, and a driver’s license can be sent by picture via email or text. HOWEVER, documents that require an original signature or have protected information or client information must be sent securely. You will receive postage paid envelopes to mail in time cards and documents with client information. You are not allowed to use a scanning app on your phone for these documents.


What are Habilitation Services?


Most members in the DDD community receive Habilitation services. Habilitation entails the teaching of simple life skills such as folding clothes, brushing teeth, safety awareness, using money, and other valuable skills. To provide Habilitation services caregivers must complete classes such as Habilitation/ Skill Building. This class usually takes a couple hours to complete and costs $25.


Do you pay for classes and training? Stepping Stones Care does not pay for training classes but will reimburse you for the cost of training such as CPR, First Aid, Article 9, and Habilitation. Reimbursements will be sent for trainings completed after 90 days of providing services with our company. A receipt of classes must be submitted for reimbursements.


Does Stepping Stones Care withhold training certificates or keep them so that I cannot be hired by other agencies without repeating the classes?


Although most agencies do withhold certification documents we do not hold your certifications or restrict you from working with other agencies with those certifications. You completed that training and those certifications are yours to keep. Refer to the Application Packet for training sites that provide those classes.


What will my schedule look like? Will it be a normal 9:00-5:00 and will I get 40 hours per week?


Your schedule will be based on your request and our ability to pair you with a client that is in your area. You may take on multiple clients to get a full time schedule. Each client’s needs are different and schedules vary. The State of Arizona evaluates each member individually to determine how many hours of each service they are approved for.


When can I start? If you meet the criteria set forth by Stepping Stones Care you may be asked to meet a client once you have submitted a valid Fingerprint Clearance card, CPR card and First Aid card. You are able to begin providing Respite care once you have completed Article 9. You may be able to provide Habilitation Services once you have completed the Habilitation (Skill Building) certification.


DON’T WAIT. THERE ARE PEOPLE WHO NEED YOUR CARE TODAY